ECS Boards

List of 5 items.

• Annual General Meeting of Members

  The purpose of this meeting is to consider the financial statements and reports required by the Companies Act (Québec), to elect the Board of Directors to hold office until the next Annual General Meeting, to appoint an auditor for the ensuing year, and to ratify, if applicable ratify any amendments to the Code of General By-Laws of
  the School.

• Members

  The Code of General By-Laws of the School defines members of the School as those physical persons admitted to membership by decision of the Board by reason of their interest in the School. Members shall be drawn from among Old Girls of the School, current parents, members of the Board or of the board of the Foundation, donors and other friends of the School. Persons elected to the Board shall automatically be deemed admitted as members.

• Board Composition

  The Board is composed of between seven (7) and thirteen (13) directors,
  

  
  of whom not less than thirty percent (30%) shall be Old Girls, including the President of the Old Girls’ Association who shall be an ex-officio director, and not less than fifty percent (50%) shall be, at the time of their election or re-election, current parents.

• Committees

  Standing Committees. The Board has the following standing committees: (a) a governance committee; (b) an advancement and communications committee; and (c) a finance and facilities committee. The Board may, in its discretion, establish an executive committee consisting of at least three (3) directors.

  
  Ad Hoc Committees. The Board may constitute any number of ad hoc committees to fulfill particular purposes of the Board. In addition to the terms of reference of such committees, the Board shall also specify the term during which each such committee shall operate.

  • Board Committee Structure (PDF)

• How Board Members are Selected

  The Governance Committee is responsible for managing the process for identifying and recommending candidates for nomination to the Board. The Committee has developed and uses a skills matrix to assist with reviewing the skills and experience of director candidates as well as the Board as a whole. The skills matrix outlines the desired
  complement of skills, values, attributes, expertise and experience that are important to and necessary for the proper functioning of the Board. The Board reviews and approves the skills matrix on an annual basis.
  
  Once Board skills gaps are identified, the Governance Committee proceeds with a targeted search for candidates who are individually and collectively well positioned to advance the mission, values, culture and programs of the School, as well as its long-term health and well-being. The Committee will seek input from the Board and from such other members of the ECS community as it considers desirable to identify potential candidates.
  
  Candidates who agree to be nominated will receive a welcome letter and an invitation to attend the Annual General Meeting for formal appointment by the members of the School.