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Careers

Accounts Payable and Accounting Officer

Miss Edgar’s and Miss Cramp’s (ECS) is a small school by design. As a community-oriented independent girls’ school in the Montreal-area, we embrace a progressive approach to 21st century learning with a focus on cultivating an entrepreneurial mindset in our students from K-11. The mission of the school is to nurture each student to carve her own future and to care about the future of others as a global citizen in a rapidly changing professional landscape.

The ideal candidate enjoys working in a dynamic and forward-thinking setting and understands with us that education changes lives. ECS is committed to fostering an inclusive, diverse, and respectful environment. We welcome and encourage qualified applicants who share our commitment.

Position Title:  Accounts Payable and Accounting Officer
Department: Business Office
Status: Regular, full-time
Hours: 35 hours per week
Reports to: Director of Finance and Operations
Start Date: May 2024

Position Summary:
The Accounts Payable and Accounting Officer is a member of the Finance Team.  Together, the team collaborates to produce financial results that are in compliance with accounting practices. The Accounts Payable Officer and Accounting Officer is in regular communication with staff/faculty pertaining to purchases and payment in their respective departments.  

Responsibilities:
  • Responsible for the complete accounts payable cycle.
  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Schedules and prepares payments to vendors, verifies sales tax ID numbers, and resolves payment discrepancies.
  • Performs all bank reconciliations and manages cash flow.
  • Analysis and payment of corporate credit cards.
  • Prepares sales tax filings for the School and Clothing Shop.
  • Prepares analyses of accounts and produces monthly reports.
  • Distributes petty cash by recording entries and verifying documentation.
  • Maintains historical documentation through filing and digital filing.
  • Maintains accounting ledgers by verifying and posting account transactions or journal entries.
  • Ensures the accuracy of the school’s financial documents for payment, auditing, and tax purposes.
  • Reviews and analyzes departmental budgets.
  • Participates in quarterly reporting, the annual audit, and the annual budget process.
  • Prepares and issues RL-24 and T4A’s.
  • Tracks fixed asset purchases and leads the physical verifications of assets.
  • Supports the school in optimizing its financial transactions and systems.
  • Assists in streamlining and improving the accounts payable process.
  • Supports ad-hoc administrative requests for the business office.

Minimum Qualifications Required:
  • DEC or equivalent
  • Excellent knowledge of basic bookkeeping and accounting concepts
  • Previous accounts payable experience in a similar environment
  • Proficient in Microsoft Office and Google Workspace
  • Experience with Quickbooks is an asset
  • Bilingual (French and English)

Knowledge, Skills & Technical abilities:
  • Strong organizational and time management skills to meet deadlines
  • Analytical
  • Good problem solving skills
  • Strong attention to detail 
  • Excellent interpersonal, oral, and written communication skills in both French and English
  • Flexible and adaptable, with an ability to work both independently and within the structure of a team
  • Pro-active/self-starter
  • Respect for the confidential nature of information within the department

Benefits
  • Group Insurance benefits (health, dental, LTD, life, and EAP)
  • Retraite Quebec pension plan
  • Generous vacation package
  • Opportunity for hybrid work schedule
  • Access to gym and workout facilities
  • Opportunities for Professional Development

To apply, please submit your letter of application and resumé to hr@ecs.qc.ca.
 
We thank all applicants, however, only those candidates selected
for an interview will be contacted.

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525 Mount Pleasant Westmount, QC Canada H3Y 3H6 | Phone: 514-935-6357 | Fax: 514-935-1099
For General Inquiries: info@ecs.qc.ca | For Admissions Inquiries: admissions@ecs.qc.ca